TRANSITION CHIPPING NORTON – CONSTITUTION
The group’s name is Transition Chipping Norton
B THE PURPOSES OF THE GROUP ARE :-
to promote and develop Local Solutions for Sustainable Communities – actions that help our local communities to thrive and be resilient in the face of challenges and changes to our climate, environment, economy and society. We recognise that it is our natural environment which sustains life in the long term, and we are committed to reducing our own adverse impacts on this environment.
C CARRYING OUT THE PURPOSES
In order to carry out the purposes, the Committee has the power to : –
(1) raise funds, receive grants and donations
(2) buy or sell property, take on leases and employ staff
(3) co-operate with and support other groups with similar purposes
(4) do anything else within the law which is necessary to achieve the purposes
The Committee may admit to membership anybody aged 18 and over who supports the purposes of the group. People who wish to become a member must apply to the
Committee. They must make the following statement in writing:
I support the aims and objectives of Transition Chipping Norton, which are to promote and develop Local Solutions for Sustainable Communities – actions that help our local communities to thrive and be resilient in the face of challenges and changes to our climate, environment, economy and society. I recognise that it is our natural environment which sustains life in the long term, and I am committed to reducing my own adverse impacts on this environment.
This statement may be handwritten or printed with the person’s signature, or sent as an email, and must be sent to any committee member. New members must also pay a one-off payment of £1, by cash to a committee member or by bank transfer to the Transition Chipping Norton bank account (Sort code 08 92 99, Account no 65383762). Membership lasts for 5 years and may be renewed (no payments are required for renewals). The Committee will keep an up to date membership list. The Committee may expel someone from membership, provided it is in the best interest of the group to do so, and they are given the right to be heard by the Committee before the decision is made. They can be accompanied by a friend.
E ANNUAL GENERAL MEETING – AGM
(1) The AGM must be held every year, with 14 days notice given to all members telling them what is on the agenda.
(2) There must be at least 4 members present at the AGM.
(3) The Committee shall present the annual report and accounts.
(4) Any member may put themselves forward for election as a Committee member at the AGM.
(5) Every member has one vote.
(6) Members shall elect between 3 and 10 members to the Committee. They will retire at the next AGM and may stand for re-election.
(1) The Committee shall hold at least 3 meetings each year. They will elect a chair, treasurer and secretary at their first meeting.
(2) At least 3 Committee members must be at a committee meeting to be able to take decisions. Minutes shall be kept for every meeting.
(3) The Committee must keep accounts which may be viewed by any member on request.
(4) During the year, the Committee may appoint up to 2 extra members on to the Committee who will stand down at the next AGM but are eligible for re-election.
(5) The Committee may make reasonable additional rules for the proper conduct and management of the group. These rules must not conflict with this constitution or the law.
(1) Funds must be held in the group’s bank account. All cheques must be signed by 2 Committee members.
(2) Funds cannot be used to pay Committee members except to refund legitimate expenses.
(3) Funds and property must only be used for the purposes of the group.
H SPECIAL GENERAL MEETINGS
Special General Meetings may be called by the Committee for the following reasons. All members must be given 14 days notice and told what change is proposed.
(1) Changing the Constitution – The constitution may be changed by a two thirds majority of members present and voting at a Special General Meeting.
(2) Emergency Special General Meetings – to allow the members to decide on important issues.
(3) Winding up – the group may be wound up by a two thirds majority of members present and voting at a Special General Meeting. Any money or property remaining after payment of debts must be given to a group with similar (charitable) purposes.
J SETTING UP THE GROUP
This constitution was adopted on 15 May 2016 by the people whose
signatures appear below. They will be the Committee until the first AGM, which
must be held within one year of this date.
_______________________________ Marcus Simmons (Chair) 17 Quarhill Close, OX7 5PS
_______________________________ Richard Averill (Secretary) 3 Cox Lane, OX7 5YA
_______________________________ Geis Simmons (Treasurer) 17 Quarhill Close, OX7 5PS